Position Description

  • Receive, review and record all incoming deposits into company bank via electronic submission and record in
    financial system.
  • Daily and annual maintenance of banking files.
  • Receive and review all incoming vendor invoices to validate accuracy of information for recording.
  • Working across functions to obtain necessary approvals for expenditures.
  • Daily and annual maintenance of Accounts Payable files.
  • Primary contact for vendors.
  • Maintain 1099 reporting information and annual preparation and distribution of 1099’s.
  • Prepare and produce check run obtaining necessary approvals. Mail checks to vendors as applicable.
  • Prepare outgoing wires for payables as necessary.
  • Source corporate credit card statements as available.
  • Reconcile and record credit cards charges into financial system with proper supporting documentation including invoices, receipts and approvals.
  • Archive and maintain reconciliation files.
  • Prepare customer invoices working cross functionally with Ops and Sales teams.
  • Ensure accuracy and proper supporting documentation including valid customer purchase order.
  • Prepare customer invoices and obtain approval by appropriate sales staff prior to distribution to customer.
  • Ensure proper monthly cutoff.
  • Daily and annual maintenance of archived customer invoices and support.
  • Maintenance of accounts receivable to minimize past due accounts.
  • First point of contact for collection with customer A/P departments with support from Sales and Controller as necessary.
  • Prepare and record payroll twice per month (15th and EOM) online via external payroll service provider.
  • Download payroll reports and archive, prepare and record JE into financial system.
  • Preparation and online submission of 401K contributions after payroll has been processed.
  • Support Controller as to annual 401K regulatory requirements and reporting as needed.
  • Reconciliation of bank accounts and proper archiving of bank statements and reconciliations.
  • Maintenance of Prepaids schedule and recording JE to properly expense prepaid expenses.
  • Reconcile BS accounts.
  • Quarterly and Annual filing of sales tax reports as required.


  • Bachelor’s degree in Accounting or Finance (with minimum accounting courses through Intermediate).
  • Public accounting preferred (Big Four highly preferred).
  • Minimum 5 year overall accounting experience.
  • Min 2 years’ experience in a start-up or development stage technology company.
  • Hands on experience (JE’s, GL, invoicing, A/P, support of financial close).
  • QuickBooks experience.
  • Paylocity and Concur experience a plus.
  • Ability to manage multiple priorities under pressure.
  • Eager to take on additional responsibilities and enhance/grow with the company.

To be considered for this role, please send your resume to: careers@liveaction.com