We currently have an exciting opportunity for an Office / Human Resources Specialist in our Palo Alto, CA office.  In this newly created position, you will be responsible for organizing and coordinating general office and HR functions that support the needs of our growing business.  This person will need to understand and comply with company standards, goals, and objectives and to reinforce and exemplify our values.  We are looking for someone who will take charge and ensure that the business operations are running efficiently.  If you are up for a challenge that provides an opportunity to learn and grow, then this may be the place for you!


Office Administration

  • Coordinate various company programs and services
  • Administer various company tools (i.e. Office 365, RingCentral, etc.)
  • Assist with clerical support for presentations, proposals, maintaining spreadsheets
  • Document physical and electronic filing
  • Maintain corporate insurance binder including renewals and certificate requests
  • Oversee annual business filings and state registrations
  • Greet and assist visitors
  • Answer and direct all internal and external phone calls
  • Maintain office resources / supplies
  • Receive and date-stamp mail daily
  • Support facilities operations as needed, including scheduling meetings and appointments
  • Assist with arranging travel for staff as needed
  • Assist with Executive’s travel and general expense reports
  • Assist with meeting catering setup/dismantling
  • Run errands away from the office in a timely manner

Human Resources Administration

  • Establish and maintain department records and reports, including personnel files
  • Assist in answering employee requests and questions regarding personnel-related matters
  • Coordinate new employee in-processing, including new hire orientation and terminating employee out-processing
  • Administer employee benefit programs, including enrolling, updating and terminating coverage
  • Perform recruitment activities related to advertising, sourcing and maintaining search files
  • May serve as a liaison between candidates and interview team for interview scheduling
  • Maintain HR intranet site to ensure managers and employees have access to important HR-related information
  • Assist HR Manager with various research and/or special projects, including tracking and reporting


  • Bachelor’s degree in Human Resources, Business or equivalent professional experience
  • One-year related HR experience
  • One-year related administrative experience
  • Knowledge of MS Office including Word and Excel required.
  • Organize and plan work activities, use time efficiently, and develop realistic action plans
  • Self-starter with ability to multi-task while maintaining accuracy and attention to detail
  • Excellent oral and written communication skills
  • Willingness and ability to adapt to the requirements of a fast-paced, growing company
  • Effective interpersonal skills to handle sensitive and/or confidential issues
  • Ability to interact with a wide range of individuals 
  • Strong organizational and problem solving skills

Email your resume to careers@liveaction.com to be considered for this opportunity.